Holy Spirit Hall Lease Information

  1. PAYMENT AGREEMENT

Renter agrees to pay the balance (rent and any optional fees) 30 days before the scheduled event.  All dues must be paid by check, cash, money order or credit card. A 2% processing fee is added if paying by credit/debit card.  A photocopy of the Renter’s legal identification will be made with Lease Agreement.

  1. SECURITY/DAMAGE DEPOSIT

Renter shall pay a security deposit in the amount of $150.00 plus a non-refundable $10.00 processing fee if paying by credit/debit card when this Lease Agreement is submitted.  Checks should be made payable to Healy-Murphy Center. The name of the Renter needs to be noted on the check.

If the terms in this lease agreement are upheld, the facility has been inspected and the rental manager has determined that there are no damages (damage may include but is not limited to the facility and equipment) the Security/Damage Deposit shall be refunded no later than 7 business days after the event, by check, issued to the individual listed above as the Renter.  If the 2% credit card fee has not been paid it will be deducted from deposit at the time of disbursement of deposit.

  1. SECURITY OFFICERS

Licensed security officers are required to oversee the property during the event.  The cost of security is the responsibility of the Renter.  The Security Policy is enforced to contribute to a peaceful and comfortable presence at Healy-Murphy Center and to ensure the safety of staff and guests, and protection of the property of Healy-Murphy Center.  Healy-Murphy Center can provide contacts if necessary.  The Renter is required to provide the name of the security officer one week before the event. The security officer is required to stay until the hall manager leaves.

  1. RENTAL INSURANCE

Healy Murphy Center requires Renter to purchase Event Insurance.  You can purchase this insurance at www.eventsured.com.  The insurance is reasonable and can be purchased for 1 or 2 days depending on the need.  Same-day set up and event you may purchase it for 1 day.  If you need to set up the day before you will need to purchase the insurance for 2 days.

The insurance must be purchased at least 5 days before your event and Healy Murphy Center needs to be listed as a certificate holder. If alcohol is to be served it needs to be included in the insurance purchased.  The email you will use for the certificate holder is dulloa@healymurphy.org  – this will automatically issue a certificate to Healy Murphy Center.

If we do not receive the certificate 5 days prior to the event, the event will be placed on hold.  If we do not receive the certificate the day before the event the event will be cancelled with no refund given.

If you have any questions please call/email the Hall Manager: malcala@healymurphy.org or (210) 223-2944.

Name of Certificate Holder:

Healy Murphy Center – HS Hall

211 Nolan St.

San Antonio, TX 78202

Email address for certificate: dulloa@healymurphy.org

  1. NON-DISCRIMINATION

It is understood that the leased premises are owned by Healy-Murphy Center and that any discrimination by Renter or his/her agents or employees, because of ethnicity, color, religion, national origin, gender, sexual orientation, handicapping condition or any other personal trait that does endanger other guests at the event, is strictly prohibited.  Admission into the event must not be determined by any discriminatory judgment.

  1. PERFORMANCE QUALITY

Renter agrees that no activity, performance, exhibition, presentation, or entertainment that is potentially dangerous to the public or which is illegal, indecent, or obscene will occur at the Holy Spirit Hall.

  1. SUBLETTING

Renter shall not assign, sublet or pledge this lease or any part thereof, nor make alterations to the premises without Healy-Murphy Center’s written consent.

  1. CANCELLATION POLICY

Renter can recover fifty percent (50%) of the initial Security /Damage Deposit if the event is cancelled no later than 60 days prior to the event date.  If a letter of cancellation is not postmarked or submitted to the Rental Manager before this date, the renter will forfeit one hundred percent (100%) of the Security/Damage Deposit.

  1. RENTER’S RESPONSIBILITY

Renter assures Healy-Murphy Center that the description of the event in the EVENT DESCRIPTION documented above correctly depicts the title, schedule of activities, and the purpose of the event.  Healy-Murphy Center reserves the right to review the intended use of the leased premises.  The renter may not use the leased premises for any purpose other than those specifically agreed to in the Lease.

  1. ALARMS

There are no refunds for the time that an event is interrupted by an alarm or evacuation of the premises.  If a guest pulls the emergency fire alarm pull station, accidentally or intentionally, and the fire department makes the location the Renter will forfeit their deposit.

  1. RIGHT OF ENTRY

Healy-Murphy Center does not relinquish the right of Healy-Murphy Center staff to enter and inspect the rented premises at any time and does not relinquish the right to control the management and operation of the rented facilities.  Healy-Murphy Center retains the right to control the enforcement of all necessary and proper rules of the rented facilities, reserving the right to interrupt or cancel an event that has not fulfilled the Lease Agreement.  There is no refund for a cancelled event.

  1. ALCOHOLIC BEVERAGES POLICY

If alcoholic beverages are to be served the renter must contract with a licensed agency/caterer or individual to serve alcohol.  No alcohol may be served during the preparation and decoration of the event.  No alcohol may be brought in by any unlicensed individual or group.  If the security officer determines that there is under-age drinking or alcohol furnished by anyone other than a licensed contractor, they will cite the minor and individual in accordance with Texas law, cancel the event, and the renter will lose the deposit. No alcohol may be served at any event where Healy-Murphy students are present.

  1. AISLES AND ENTRIES

Renter will keep all entrances, exits doorways, corridors and passageways clear at all times.

  1. FOOD POLICY

If the renter plans to sell food or contracts a catering agency to sell, a temporary food license must be obtained from the City of San Antonio.

  1. ALTERATIONS/DECORATIONS

Renter will not cause or permit any changes, alterations, repairs, painting, or staining of any part of the rented premises, furnishings, or equipment.

  • No products such as helium balloons that could rise to the ceiling.
  • No application of damaging adhesive materials to walls or other surfaces in any manner that would damage walls or floors.
  • Remove all the decorations at the end of the event.
  • Only battery-operated candles are allowed.
  1. SEATING CAPACITY

Hall Seating Capacity: 100

In no circumstance shall any event be held at Holy Spirit Hall be more than the designated seating capacity.

  1. LOST ITEMS

Healy-Murphy Center shall have the sole right to collect and have custody of articles left in the building by persons attending an event.  When contacted by the renter, Healy-Murphy Center will cooperate in returning the property to its rightful owner. Healy-Murphy Center is not responsible for any lost or stolen property.

  1. REMOVAL OF RENTER’S PROPERTY

If the renter’s property has not been removed by the termination time and date approved by Healy-Murphy Center in this lease, Healy-Murphy Center is hereby authorized to remove and store/discard all property in Holy Spirit Hall.  Healy-Murphy Center will not be liable for any damages or loss to such goods, wares, merchandise or other property which may be sustained.

  1. DAMAGES AND REPAIRS

Renter is responsible for physical damages and repairs.  Renter agrees to take reasonable care of the premises or any portion of the rental space.  All equipment is the property of Healy-Murphy Center and it is strictly prohibited to assemble, disassemble, move, operate or rearrange any fixture or equipment (except tables and chairs). Renter is responsible for damages greater than their $150.00 security deposit.

  1. ATTORNEY’S FEE

If Healy-Murphy Center is required to file suit to collect any amount owned under the lease agreement or to enforce and defend the contract, and prevails in litigation, Healy-Murphy Center shall seek to collect the amount owed and litigation costs, including reasonable attorney’s fees, which both parties agree are at least ten percent (10%) of the principal amount awarded by the Court.

  1. RENTER’S REPRESENTATIVE

If the Renter is unable to be present either completely or partially at the event, a designated representative of the renter must remain on the premises during the Term of the Lease.  The representative is responsible for enforcing the Lease Agreement and is the on-site contact for communicating with the Healy-Murphy Rental Manager.  Whether present or absent from the event, the Renter designated on this lease remains completely responsible for all agreements in this Lease Agreement.

  1. RULES AND REGULATIONS

Healy-Murphy Center property is a tobacco, drug, and weapon-free facility both inside and outside. No smoking/vaping is allowed on the property.  Smokers must smoke outside the property on the sidewalk.  If there are cigarette butts anywhere on the property, there will be a deduction from the security deposit for clean-up.

  • All accidents must be reported to the local police.
  • Children must be supervised at all times.
  • No pets will be allowed in the building or on the property.
  • No confetti/silly string is allowed as table decorations or to be used in the Hall.
  • Only the main side entrance is for guests to enter/exit the building. (Fire exit doors excluded in case of an emergency)
  • Sawdust or any other substance applied to the floor is prohibited.
  • It is prohibited to drive any vehicles on the facilities patios, or sidewalks. Unloading in designated areas.
  • No smoke/fogging machines allowed at the event.
  • No red punch allowed.
  • No lit candles allowed.
  • The Hall Supervisor will coordinate AC/Heat and audio-visual equipment (if needed).
  • Renter agrees to clear tables of plates, cups, and all other items and place them in garbage cans and notify Hall Supervisor of any major spills.
  • Any trash from the hall, kitchen, or restrooms should be placed in the grey trash cans.
  • The caterer and renter must ensure the kitchen is clean.

A walk-through with Hall Supervisor is needed at the end of the event to ensure that the Hall meets all criteria according to the Lease Agreement.

  1. UNFORESEEN CIRCUMSTANCES

If the  (a) Healy-Murphy Center or any portion thereof shall be destroyed or damaged by fire or other calamity so as to prevent the use of Holy Spirit Hall for the purposed and during the periods specified in this Lease Agreement, or  (b) if the use of Holy Spirit Hall by the renter shall be prevented by a natural disaster, strike, lockout, material or labor restrictions by any governmental authority, civil riot, flood or any other cause beyond the control of Healy-Murphy Center, then this Lease Agreement shall terminate.  Healy-Murphy Center shall not be liable or responsible to Renter for any damages caused thereby and Renter hereby waives any claim against Healy-Murphy Center for damages by reason of such terminations except that any unearned portion of the rent due hereunder shall abate, or if previously paid, shall be refunded by Healy-Murphy Center to the Renter.

  1. SEVERABILITY

In case one (1) or more of the provisions contained in this Lease Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Lease Agreement shall be considered as if such invalid, illegal or unenforceable provision had never been contained herein.

  1. NOTICES

All requested changes to this Lease Agreement, attachments, or plans in coordination must be in writing.  All notices required or appropriate under this Lease Agreement shall be given in writing at this address:

Rental Manager

Healy-Murphy Center

618 Live Oak

San Antonio, Texas 78202.

  1. NO ASSIGNMENT

This Lease Agreement is personal to the Renter listed on this Lease Agreement.  It cannot be assigned and any attempt to assign this Lease Agreement will terminate all rights and privileges herein granted.

  1. TEXAS LAW TO APPLY

This agreement shall be construed under and in accordance with the laws of the State of Texas.  All obligations of the parties created herein are performable in Bexar County, Texas and the venue for litigation hereunder lies exclusively in Bexar County, Texas.

  1. ENTIRE AGREEMENT

This Lease Agreement contains the final and entire agreement between the parties hereto, all the terms and conditions agreed upon, and supersedes all other agreements, oral or otherwise, regarding the subject matter of this Lease Agreement, none of which shall hereafter bind the parties hereto.  It is the intent of the parties that neither shall be bound by any term, condition, or representation not herein written in this Lease Agreement or contained in the attachment.

HEALY-MURPHY CENTER

HOLY SPIRIT HALL

PRICE SHEET

The hall rental includes 7 hours of use, 10 – 72in. round tables, 4 – 6ft. rectangular tables, and 100 chairs.  If more time is needed, an additional fee will be charged at the hourly rate (see below).  Rental Insurance rates may vary depending on need.

Rental Day                              Cost

Monday-Thursday                     $   850.00

Friday                                       $ 1050.00

Saturday                                   $ 1150.00

Sunday                                    $   950.00

Additional Rental Fees

Refundable Hall Deposit                                       $   150.00

Security- 4hrs (cash day of booking)                      $   150.00

Rental Insurance approximate (online)                   $   120.00

Other Options

Extra Time (per hour)                                            $     75.00

Black Linen Rental (per table)                               $     10.00

Audio Visual Equipment                                       $     50.00

Courtyard                                                             $   100.00

© 2015 Healy-Murphy Center.